Privacy Policy
Last updated: April 17th, 2024
This privacy notice for Email Digest (“we,” “ us,” or “our”), describes how and why we might collect, store, use, and/or disclose (“ process”) your information when you use our services (“Services”), such as when you:
Visit our website at http://www.emaildigest.app, or any website of ours that links to this privacy notice.
Download and use our add on (Email Digest), or any other application of ours that links to this privacy notice (each, an “ App”).
Engage with our social media pages that link to this Privacy Policy.
HTML-formatted email messages that we send to you that link to this Privacy Policy.
Engage with us in other related ways, including any sales, marketing, or events.
Questions or concerns? Reading this privacy notice will help you understand your privacy rights and choices. If you do not agree with our policies and practices, please do not use our Services. If you still have any questions or concerns, please contact us at [email protected].
Table of Contents
- What Personal Information Do We Collect?
- How We Use Personal Data
- Information Automatically Collected
- Limited Use
- Third Party Data Sharing
- Choice
- Storage and Security
- Use of the Services By Minors
- Account Information
- Jurisdiction and Cross-Border Transfer
- Sensitive Information
- Third-Party Payment Service
- California Residents
- Updates To This Notice
- How Can You Contact Us About This Notice?
1. What Personal Information Do We Collect?
Email Data: we collect your email address and the contents of any emails and messages you draft or receive in our Service, as well as associated metadata (such as the time sent).
Google Data: we will sync with your Gmail account so we can provide the Service. Through this integration, we will have access to your name, profile picture, and your Gmail inbox and any information available there, including the contents of your emails ("Google Data"). Notwithstanding anything else in this Privacy Policy, we (1) only use the Google Data to provide the Service; (2) do not transfer Google Data to third parties except as necessary to provide or improve the Service, as required by law, or in connection with a merger, acquisition, or sale of assets where we provide notice to users; (3) do not use the Google Data for serving advertisements; and (4) do not permit humans to read Google Data, except (a) if we obtain your affirmative consent, (b) as necessary for security purposes or to comply with applicable law, or (c) our use is limited to internal operations and the Google Data (including derivations) have been aggregated and anonymized
2. How We Use Personal Data
We may use Personal Data for the following purposes:
To facilitate account creation and authentication and otherwise manage user accounts. **We may process your information, so that you can create and log into your account, as well as keep your account in working order.
To provide the Service, including sending and viewing email data, organizing your email data, and seeing information about your contacts;
To respond to your inquiries, comments, feedback, or questions;
To evaluate and improve our Services, products, marketing, and your experience. **We may process your information when we believe it is necessary to identify usage trends, determine the effectiveness of our promotional campaigns, and to evaluate and improve our Services, products, marketing, and your experience.
To solicit referrals for new users from current users and to contact such referrals and other potential users;
To send administrative information to you, for example, information regarding the Service and changes to our terms, conditions, and policies;
To analyze how you interact with our Service;
To maintain and improve the Service;
To develop new products and services;
To prevent fraud, criminal activity, or misuses of our Service, and to ensure the security of our IT systems, architecture, and networks; and
To comply with legal obligations and legal process and to protect our rights, privacy, safety, or property, and/or that of our affiliates, you, or other third parties.
3. When and With Whom Do We Share Your Personal Information?
We disclose your Personal Information:
Through the functionality you request. When you use the Services, including to interact with third parties, you will share, direct us to share, or consent to our sharing information relevant to the requested service with those third parties. We use third-party large language models (LLMs) to support some of our functionality. Depending on the functionality you select, your Personal Information may be shared with third-party tools, including LLMs. For example, if you instruct the Services to research a topic using a particular third-party service, the search terms will be shared with the selected third-party service. Please see the “Third-Party Services” section below. Your information also may be shared with third parties if you use the Services to schedule a meeting, which will require us to disclose Personal Information relevant to the scheduling to other attendees in accordance with your instructions.
In connection with business transfers. We may share or transfer your information in connection with, or during negotiations of, reorganization, merger, sale, joint venture, assignment, transfer, or other disposition of all or any portion of our assets or stock (including in connection with any bankruptcy or similar proceedings).
Google API Services User Data Policy. Email Digest AI’s use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy , including the Limited Use requirements.
4. Limited Use
Email Digest's use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy , including the Limited Use requirements.
Email Digest processes the content of the email thread you open while using the add-on. This data is then transmitted to third-party services such as OpenAI or Microsoft Azure to generate summaries and to extract actionable items for an email thread. Email Digest provides greater privacy compared to directly using Chat GPT. This is due to the fact that the prompts you enter in Chat GPT are utilized by OpenAi to train the language model. On the other hand, Email Digest employs the API version of Chat GPT, which adheres to stricter data privacy regulations. Please note that all data transmitted to Chat GPT's completion API endpoint is protected using the Transport Layer Security protocol while in transit. Additionally, any data sent to Chat GPT's completion API endpoint is kept private and used solely by OpenAI to monitor potential misuse. This data is not for developing, improving, or training generalized/ non-personalized AI/ML models. Furthermore, all transmitted information is automatically deleted after 30 days for added protection. For more information, please refer to OpenAI's data usage policy , specifically the section Does OpenAI train its models on my business data?
We do not store any email addresses associated with your account unless you log in directly through our website.
We don’t store any of your emails in any of our databases.
We don't use any of your data to develop, improve, or train generalized/non-personalized AI and/or ML models.
5. Third Party Data Sharing
We might have to use third parties to process your data for specific usage such as AI capabilities. When sharing your data with those third parties, we will explicitly list them on this privacy policy page and link their privacy policies for you to know how they will be using your data. We only work with third parties that respect your privacy and won’t use your data for commercial purposes without your explicit consent. By signing in our services, you explicitly consent to the privacy policies of those third parties.
6. Choice
You may opt out from receiving marketing-related emails from us. If you no longer want to receive marketing-related emails from us on a going-forward basis, you may opt out by following the unsubscribe instructions in the email received or by contacting us at the information listed in the "How Can You Contact Us About This Notice?” section below.
We will comply with your request(s) as soon as reasonably practicable. Please note that if you opt out of receiving marketing-related emails from us, we may still send you important administrative messages, from which you cannot opt out.
7. Storage and Security
You use the Service at your own risk. We implement commercially reasonable technical, administrative, and organizational measures to protect Personal Data both online and offline from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. Our systems and policies have undergone a Google Security Review. This security audit verifies that we are capable of handling data securely and deleting user data upon user request.
However, no Internet or email transmission is ever fully secure or error free. In particular, email sent to or from us may not be secure. Therefore, you should take special care in deciding what information you send to us via the Service or email. Please keep this in mind when disclosing any Personal Data to Shortwave via the Internet. In addition, we are not responsible for circumvention of any privacy settings or security measures contained on the Service, or third party websites.
8. Use of the Services By Minors
Our Service is not directed to children who are under the age of 13. Shortwave does not knowingly collect Personal Data from children under the age of 13. If you have reason to believe that a child under the age of 13 has provided Personal Data to Shortwave through the Service please contact us and we will endeavor to delete that information from our databases.
9. Account Information
You can log into your user account at any time to review or change the information in your account or to terminate your account.
10. Jurisdiction and Cross-Border Transfer
We are located in the United States. We may store and process your Personal Information in any country where we have facilities or in which we engage service providers. By using the Services, you understand that your information will be transferred to countries outside of your country of residence, including the United States, which may have data protection rules that are different from those of your country.
11. Sensitive Information
Unless we request it, we ask that you not send us, and you not disclose, any sensitive Personal Information (e.g., Social Security numbers, information related to racial or ethnic origin, political opinions, religion or other beliefs, health, biometrics or genetic characteristics, or criminal background) on or through the Services or otherwise to us.
12. Third-Party Payment Service
The Services may provide functionality allowing you to make payments using a third-party payment service with which you have created your own account. When you use such a service to make a payment to us, your Personal Information will be collected by such third party and not by us and will be subject to the third party’s privacy policy, rather than this Privacy Policy. We have no control over, and are not responsible for, any such third party’s collection, use, or disclosure of your Personal Information.
13. California Residents
If you are California resident and would like to request and obtain from us information about categories of Personal Information (if any) we disclosed to third parties for direct marketing purposes and the names and addresses of all third parties with which we shared Personal Information in the immediately preceding calendar year, please submit your request in writing to us using the contact information provided below.
If you are under 18 years of age, reside in California, and have a registered account with the Services, you have the right to request removal of unwanted data that you publicly post on the Services. To request removal of such data, please contact us using the contact information provided below and include the email address associated with your account and a statement that you reside in California. We will make sure the data is not publicly displayed on the Services, but please be aware that the data may not be completely or comprehensively removed from all our systems (e.g., backups, etc.).
14. Updates To This Notice
We may update this privacy notice from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible.
15. How Can You Contact Us About This Notice?
If you have questions or comments about this notice, you may email us at [email protected]